HR & Payroll

HR & Payroll module — manage employees, attendance, and salary processing

Employees

Manage your workforce from HR → Employees.

• Create employee records with: name, phone, email, designation, department, joining date, salary, bank details.
• Upload ID documents (Aadhaar, PAN, etc.) and view them from the employee profile.
• Set employee status: Active / Inactive.
• IFSC verification is built in to validate bank account details.

Departments

Organise employees into departments for better management and reporting.

1. Go to HR → Departments.
2. Click Add Department — enter a name (e.g., Sales, Operations, Admin, Kitchen, Warehouse).
3. Optionally assign a department head from your employee list.
4. When adding/editing employees, assign them to a department.

• Filter payroll, attendance, and reports by department.
• Set department-wise leave policies and shift schedules.
• Department-level reports show headcount, attendance rate, and payroll cost per department.

Attendance & Selfie Check-In

Two ways to track attendance:

Manual Attendance

• Go to HR → Attendance and mark Present/Absent/Half-Day for each employee.

Selfie Check-In / Check-Out (FRS)

1. Enable selfie attendance from Settings → Attendance Rules.
2. Each employee sets up their face from the mobile app (Face Setup).
3. At the start of shift, the employee opens the app and takes a selfie. The system records the check-in time and photo.
4. At the end of shift, they take another selfie for check-out.
5. Managers can view attendance photos, timestamps, and daily status from the HR module.

Leave Management

1. Configure Leave Types (Casual Leave, Sick Leave, Earned Leave, etc.) with annual quotas.
2. Employees apply for leave from the app or web portal.
3. Managers approve or reject leave requests.
4. Leave balances are tracked per employee per leave type per year.

Payroll

1. Go to HR → Payroll → Generate.
2. Select the month and employees.
3. The system calculates: Basic salary, allowances, deductions (PF, ESI, PT, TDS), net payable.
4. Review payslips. Click Post to generate accounting journal entries.
5. Click Pay Salaries to mark as paid.
6. Generate PF ECR report for EPF filing.

Training & Recruitment

• Training: Create training programmes, enrol employees, and track completion stats.
• Job Postings: Post openings, receive applications, and update application status (applied/shortlisted/rejected/hired).