Purchases

Manage the full procurement cycle — from purchase orders to receiving, billing, and payments.

Purchase Orders

See Purchase Orders in Inventory for the complete workflow.

GRN (Goods Receipt Note)

See GRN & Receiving in Inventory for the complete workflow.

Purchase Returns

1. Open the Purchase Order → click Return.
2. Select items and quantities being returned to the supplier.
3. Submit. Stock is reduced. A return PDF is generated for the supplier.
4. The return enters the approval workflow if configured.

Supplier Bills (3-Way Match)

Record supplier invoices and match them against your PO and GRN.

1. Go to Purchases → Supplier Bills → Create.
2. Select the supplier and link to the PO/GRN.
3. Enter the bill amounts. The system shows a 3-way match (PO vs GRN vs Bill).
4. Save the bill. Record payment when you pay the supplier.

Landing Cost Allocation

Distribute additional costs (freight, insurance, customs) across purchase items.

• When creating a supplier bill, add additional charges (freight, insurance, loading, etc.).
• The system allocates these costs proportionally across the line items, updating each product's landed cost.

Supplier Payments

• Record payments to suppliers from Finance → Supplier Payments.
• Allocate payments against specific bills (bill-wise settlement).
• Track supplier ledger and outstanding dues.
• View Suppliers with Dues for a quick summary of payables.